Council of Heritage Motor Clubs NSW Inc.

CHMC 2021 CLUB GOVERNANCE WORKSHOPS, INCLUDING HVS & CVS MANAGEMENT  

"Very professional workshop led by  experienced people in the hobby”...."a lot of valuable tips and information"..."very relevant to our clubs and well presented"

CHMC Workshops cover the latest information on club governance - Constitution, General Management, Taxation; Effective Communications; and Managing Club Responsibilities for Historic Vehicle Registration and Classic Vehicle Registration finishing with a &A Session

Workshops are held in various centres across NSW and presented by members of the CHMC Committee for representatives from CHMC Affiliated Clubs or from clubs applying for CHMC membership. As with Council's previous workshops/information days the data provided and the discussions generated are invaluable to all club committees. The first 3 workshops for 2021 were held at  Cowra on June 5th, Taree on June 27th and Tamworth July 3rd. 

More workshops are planned for later in the year, CHMC clubs will be advised direct, as venues are finalised.

2020 CHMC MEETINGS Council's 2020 AGM AND Half-Yearly GM were cancelled due to the COVID-19 restrictions. While we could not meet face-to-face Council's usual good communications were ramped up to ensure clubs were were kept well informed of all important matters relating to their historic and classic motoring by the CHMC Committee, by email, phone, post and our bulletin, Dinkum Oil.                                  Enquiries: The Secretary, CHMC.  Mobile 0418235797  Email:secretarychmc@gmail.com

INFORMATION for clubs FROM NSW FAIR TRADING  

Fair Trading administers the Associations Incorporations Act 2009 under which incorporated associations are registered and regulated in NSW.

IMPORTANT: In the current COVID-19 circumstances, associations no longer have to apply for extensions of time to hold their 2020 annual general meetings or submit annual summaries of financial affairs. Associations may conduct their AGM when restrictions are lifted or present 2020 financial information to members at the 2021 AGM. Until 25 March 2021, associations may conduct committee meetings and general meetings using technology and pass ordinary and special resolutions by either postal or electronic ballot even if this isn’t stipulated in their constitutions. Members must still have an opportunity to participate in meetings using technology.

Financial reporting requirements Incorporated associations don’t have to apply for time extensions to hold 2020 annual general meetings (AGMs) or submit annual summaries of financial affairs. Associations may conduct their 2020 AGM when COVID-19 restrictions are lifted or present 2020 financial information to members at the 2021 AGM.

Use of technology Until 25 March 2021, associations may conduct committee meetings and general meetings using technology even if this isn’t stipulated in their constitutions. Members must still be able to participate for an association to using technology, such as Zoom or Skype meetings.

Voting Associations may also pass ordinary and special resolutions by either postal or electronic ballot even if this isn’t currently stipulated in their constitution. The postal or electronic ballot must be conducted in accordance with Schedule 3 of the Associations Incorporation Regulation 2016.

THE 2019 GENERAL MEETING (1/2 YEARLY) OF THE COUNCIL WAS HELD AT NEWCASTLE ON SATURDAY 26TH OCTOBER, 2019 

The meeting commenced with a presentation by RMS senior staff on the Log Book Review, HVS vehicle compliance, RMS website updates, including their new newsletter fort the historic and classic vehicle sectors. Council’s collaborative partnership with the RMS was highlighted with details that CHMC clubs had played a particularly strong role in the Log Book Review process with not only major representation in the online survey but also in the Focus group meetings. (Particularly significant when one considers the distances most of our club's representatives had to travel for those meetings) 

The HVS compliance information discussed by the RMS staff at the General Meeting will be made available to CHMC clubs as soon as it is cleared for publication by the RMS.

• The Meeting then moved on to the Committee Reports, Rally Updates, including the AHMF 2020, and discussion about the CHMC's 50th Anniversary celebration weekend in October 2020. Delegates were also asked to have their clubs consider hosting Council's 2021 Annual Rally (CHMC's Annual Rally, aka The Bush Council Rally, will not be held in 2020 owing to the AHMF's Festival of Motoring in Albury).
• Council's Club Governance and Information workshops for 2020 were announced, these will be held in various regions of the State and details will be advised to clubs in the new year as venues are finalised with the hosting clubs.
• Delegates unanimously supported the Committee's recommendation that $1,000 be donated to the CWA NSW's Disaster Relief Fund for drought aid. 
• Minutes of the General Meeting have been distributed to all CHMC.

2019 ANNUAL GENERAL MEETING OF THE CHMC WAS  HELD IN GRIFFITH ON MAY 17TH 2019  

IN CONJUNCTION WITH THE 2019 CHMC ANNUAL RALLY.

2019 AGM MINUTES and Attachments have been distributed to all CHMC Clubs. A summary can be downloaded below.